Xerox Scan To Email Setup

How To Do Xerox Scan To Email Setup?

Scanning documents on Xerox printers is quite easy with the printer control panel options. However, when it comes to scanning documents and sending them to an email address, you need to make certain settings in your Email account and the Xerox printer’s web-config page. So, if you are looking for the instructions that can help you with the Xerox Scan to Email setup , then here they are. (Note: here, we have considered a Gmail account.)

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Settings To Be Done In Gmail Account:

  • Open the default browser on your computer.
  • Sign in to your Gmail account.
  • Under the Settings tab, select the Forwarding and POP/IMAP tab.
  • Enable the IMAP radio button.

Configuring Scan To Email Setup With Gmail Account:

Configuring SMTP server settings:

  • Connect your printer to a network with an Internet connection.
  • Open the default browser on your computer.
  • Enter the IP address of your printer in the search bar of the browser.
  • The Centreware Internet Services window opens in the browser.
  • Select Properties.
  • Under Properties, select Setup.
  • Select the SMTP (Email) tab and click EDIT.
  • Select the Specify SMTP server manually tab.
  • Click on Hostname.
  • Enter the hostname as and the port number as 587.
  • Enter your Gmail address in the Device Email address tab and click Save.
  • Continue the next step for xerox scan to email setup.

Configuring Smtp Authentication Settings:

Configuring Smtp Authentication Settings
  • Select the Edit option in the tab next to SMTP.
  • Select the SMTP Authentication tab.
  • In the User Jobs tab, click on the System button for the SMTP Login credentials.
  • Enter the Gmail address in the Login Name field.
  • Enter the password in the provided tab.
  • Select the System Jobs tab and click on the System radio button.
  • Click the Save tab.

Configuring Smtp Connection Encryption Settings:

  • Select the Edit option in the tab next to SMTP.
  • Select the Connection Encryption tab.
  • Select the STARTTLS button.
  • Click the Save tab.

Configuring DNS Settings:

  • Under the Properties tab, select Connectivity. Then select Setup.
  • Select the Edit tab next to Wired Connection or Xerox Wireless Network Interface.
  • Select Edit next to IP (Internet Protocol).
  • Select the Show DNS Settings tab.
  • Enter your network DNS info or in the IPv4 and IPv6 address fields.
  • Click Apply button.
  • Carry on the next step to complete the Xerox scan to email setup.

Testing SMTP Configuration Settings:

  • Click on the Edit tab next to SMTP.
  • Select the Test Configuration tab.
  • Under To Address, enter your email address.
  • To send a test email, click Send Email.
  • The confirmation message will be displayed, if the message is sent successfully.
  • The error message will be displayed, if the message is not sent.
  • Log out to end the session.

Now, you have completed the Scan to Email setup in Xerox printer. To send a document as an email, you have to load the document on the Xerox printer and press the Scan button. Using the arrow buttons, you have to choose the Scan to Email option followed by the email address. Make the scan settings if required and then press Start. This will complete the Xerox Scan to Email setup.